CityU Ethics PolicyCity University of Seattle recognizes its obligation to our students, faculty and staff, and to organizations we work with and communities where we operate, to maintain the highest ethical standards in the activities of all people connected to us. These standards embrace principles of selflessness, integrity, objectivity, accountability, openness, honesty and leadership. In addition, an important part of the education offered by City University of Seattle is in helping students to acquire a sense of professional and personal ethics in their work by our example.
City University of Seattle has selected EthicsPoint to provide you with simple, risk-free ways to anonymously and confidentially report activities that may involve criminal conduct or violations of City University of Seattle's ethics policy. You may file a report through the EthicsPoint website or by calling toll-free 1.866.384.4277.
The City University of Seattle Code of Ethics, which may be viewed below, articulates the general principles and provides guidance to help all members of the University meet them.
PurposeThis Code of Ethics is meant to serve as a guide to assist the Board of Governors, administrators, faculty, and staff of City University of Seattle (hereinafter collectively referred to as "Members of the University Community" in making ethical decisions and engaging in appropriate, lawful conduct. It is the intent of the Board of Governors that compliance with this Code of Ethics will foster a work environment that stimulates and challenges the development of abilities and pursuit of personal and professional growth while maintaining the highest ethical standards and the goals of City University of Seattle. The Board of Governors of City University of Seattle encourages Members of the University Community to develop moral and ethical commitments to themselves, work, society, and the world.
IntroductionCity University of Seattle is committed to the highest standards of educational quality, including the highest standards of legal and ethical conduct in its business practices. The continued success and strong public image of City University of Seattle is dependent upon the ethical conduct of its Board of Governors, administrators, faculty, and staff. This Code of Ethics contains principles articulating the policy of the University and standards, which are intended to provide additional guidance. All Members of the University Community are responsible to ensure that their behavior and activity is consistent with this Code of Ethics, as well as University policies and procedures, and applicable federal, state and local laws, and regulations. Any questions regarding the City University of Seattle Code of Ethics, including questions concerning the interpretation or application of the Code, should be directed to the Office of the President. This Code of Ethics shall be distributed annually to all Members of the University Community.
City University of Seattle will strive to ensure that all activity by or on behalf of the University is in compliance with the Articles of Incorporation and the Bylaws of City University of Seattle, the standards of academic accreditation promulgated by the Northwest Commission on Colleges and Universities or other applicable accreditation authorities, and all applicable federal, state and local laws, and regulations, whether or not specifically addressed in this Code of Ethics.
Standard 1.1 TaxAs a nonprofit entity under Section 501(c)(3) of the Internal Revenue Code, the University has a legal and ethical obligation to act in compliance with applicable laws, to engage in activities in furtherance of its educational and charitable purpose, and to ensure that its resources are used in a manner that furthers the public good rather than the private or personal interests of any individual. Consequently, the University and Members of the University Community will avoid compensation arrangements in excess of fair market value, will accurately report payments to appropriate taxing authorities, and will file all tax and information returns in a manner consistent with applicable laws.
Standard 1.2 Equal Opportunity and Non-DiscriminationCity University of Seattle is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Board of Governors, officers, faculty, and staff of City University of Seattle shall:
Standard 1.3 Political Contributions and Civic InvolvementAs a nonprofit entity under in section 501(c)(3) of the Internal Revenue Code, City University of Seattle is prohibited from making contributions to any candidate for political office and from intervening in any political campaign on behalf of or in opposition to any candidate for public office. City University of Seattle encourages individual participation and involvement in civic activities, including political activities, but individuals engaged in such activities may not act in any way that implies that personal involvement is endorsed by or conducted on behalf of City University of Seattle. Except as otherwise provided by law, the Members of the University Community shall:
The University has many contacts and dealings with governmental bodies and officials. All such contacts and transactions shall be conducted in an honest and ethical manner. Any attempt to influence the decision-making process of governmental bodies or officials by an offer of any benefit is prohibited.
Standard 1.4 Financial Aid ProgramsIt is the policy of the University to comply with all laws, regulations, and standards relating to the University's participation in federal or state financial aid programs for students.
Standard 1.5 EnvironmentalIt is the policy of the University to manage and operate its business in the manner that respects our environment and conserves natural resources. Members of the University Community will strive to utilize resources appropriately and efficiently, to recycle where possible, and otherwise handle all hazardous materials and dispose of all waste in accordance with applicable laws and regulations, and to work cooperatively with the appropriate authorities to remedy any environment contamination for which the University may be responsible.
In furtherance of the University's commitment to the highest standards of business ethics and integrity, Members of the University Community will accurately and honestly represent the University and will not engage in any activity or scheme intended to defraud anyone of money, property, or honest services. Our reputation and integrity are central to City University's ability to operate worldwide. The standards set forth below are designed to provide guidance to ensure that the University's business activities reflect the highest standards of business ethics and integrity.
Standard 2.1 Professional Excellence and Personal IntegrityCity University of Seattle promotes professional excellence in all employment categories. City University of Seattle's administrators, faculty, and staff are comprised of distinguished practitioners in the fields of business, education, government, human services, civic and research organizations, and the legal community. Faculty members combine strong academic preparation and active professional careers in the fields that they teach. This combination of academic strength and practical experience is the most salient characteristic of City University of Seattle and assures the relevance, currency and credibility of the institution. The Members of the University Community shall:
Standard 2.2 Honest CommunicationThe University requires candor, honesty, and cooperation from individuals in the performance of their responsibilities and in communication with our attorneys and auditors. No Member of the University Community shall make false or misleading statements to any student, person, or entity doing business with the University about other students, persons, or entities doing business or competing with the University, or about the services or programs of the University of its competitors.
Standard 2.3 AccountabilityCity University of Seattle owes responsibilities to its stakeholders, who include students, donors, funders, and others. These stakeholders have placed their faith and trust in this institution. The Members of the University Community shall:
Standard 2.4 Misappropriation of Proprietary InformationMembers of the University Community shall not misappropriate confidential or proprietary information belonging to another person or entity nor utilize any publication, document, computer program, information, or product in violation of a third party's interest in such product. All Members of the University Community are responsible to ensure that they do not improperly copy for their own use documents or computer programs in violation of applicable copyright laws or licensing agreements.
All Members of the University Community shall strive to maintain the confidentiality of confidential information in accordance with legal and ethical standards. Members of the University Community are in possession of and have access to a broad variety of confidential, sensitive, and proprietary information, the inappropriate release of which could be injurious to individuals, affiliated institutions and parties with which the University does business, and the University itself. Each Member of the University Community has an obligation to actively protect and safeguard confidential, sensitive, and proprietary information in a manner designed to prevent the unauthorized disclosure of such information.
Standard 3.1 Proprietary InformationInformation, ideas and intellectual property assets of the University are important to organizational success. Information pertaining to the University's competitive position or business strategies and information relating to negotiations with Members of the University Community or third parties should be protected and shared only with Members of the University Community having a need to know such information in order to perform their job responsibilities. Members of the University Community should exercise care to ensure that intellectual property rights, including patents, trademarks, copyrights, and software, is carefully maintained and managed to preserve and protect its value.
Standard 3.2 Personnel Actions/DecisionsSalary, benefit, and other personal information relating to Members of the University Community shall be treated as confidential. Personnel files, payroll information, disciplinary matters, and similar information shall be maintained in a manner designed to ensure confidentiality in accordance with applicable laws. Members of the University Community will exercise due care to prevent the release or sharing of information beyond those persons who may need such information to fulfill their job function.
Standard 3.3 Student Educational RecordsStudent educational records will be maintained in accordance with applicable laws and regulations. Members of the University Community will exercise due care to prevent the release or disclosure of information beyond these persons who are authorized by applicable law to access such information.
All Members of the University Community owe a duty of undivided and unqualified loyalty to the organization and may not use their positions to profit personally or to assist others in profiting in any way at the expense of the organization. All Members of the University Community are expected to regulate their activities so as to avoid actual impropriety and or the appearance of impropriety which might arise from the influence of those activities on business decisions of the University, or from disclosure or private use of business affairs or plans of the University.
Standard 4.1 Outside Financial InterestsWhile not all inclusive, the following will serve as a guide to the types of activities by a Member of the University Community, or immediate family member (spouse, parents, children, siblings) of such person, which might cause conflicts of interest:
Standard 4.2 Services for Competitors/VendorsNo Member of the University Community shall perform work or render services for any competitor of the University or for any organization with which the University does business or which seeks to do business with the University outside of the normal course of his/her employment with the University without the approval of the President or the member's supervisor. Nor shall any such member be a trustee, officer, or consultant of such an organization, nor permit his/her name to be used in any fashion that would tend to indicate a business connection with such organization.
Standard 4.3 Participation on Boards of Directors or Trustees
Standard 4.4 HonorariaMembers of the University Community, with the permission of their supervisor, are encouraged to participate as faculty and speakers at educational programs and functions. However, any honoraria in excess of One Thousand Dollars ($1,000.00) shall be turned over to the University unless approved in advance by the University President. To the extent that there is a conflict between the provisions of this Principal 4 and any other policy or procedure governing the members of the Board of Governors and/or the officers of the University, including those set forth in the Board of Governors Policy Handbook, the provisions of the Board of Governors Policy Handbook, or other Board policy or procedure shall govern.
Business transactions with vendors, contractors and other third parties shall be transacted free from offers or solicitation of gifts and favors or other improper inducements in exchange for influence or assistance in a transaction. The standards set forth below are intended to guide Members of the University Community in determining the appropriateness of the listed activities or behaviors within the context of the University's business relationships, including relationships with vendors, providers, contractors, third party payors, and government entities. It is the intent of the University that this policy be construed broadly to avoid even the appearance of improper activity. If there is any doubt or concern about whether specific conduct or activities are ethical or otherwise appropriate, you should contact the University President.
Standard 5.1 Gifts and GratuitiesIt is the University's desire to at all times preserve and protect its reputation and to avoid the appearance of impropriety through implementation of the following Standards:
Standard 5.2 Workshops, Seminars and Training SessionsAttendance at local, vendor-sponsored workshops, seminars, and training sessions is permitted. Attendance, at vendor expense, at out-of-town seminars, workshops, and training sessions is permitted only with the approval of an employee's supervisor.
Standard 5.3 ContractingMembers of the University Community may not utilize "insider" information for any business activity conducted by or on behalf of the University. All business relations with contractors must be conducted at arm's length both in fact and in appearance and in compliance with University policies and procedures. Members of the University Community must disclose personal relationships and business activities with contractor personnel which may be construed by an impartial observer as influencing the Member's performance or duties. Members of the University Community have a responsibility to obtain clarification from management employees on questionable issues which may arise and to comply, where applicable, with the University's conflict of interest policy.
Standard 5.4 Business InducementsMembers of the University Community shall not seek to gain any advantage through the improper use of payments, business courtesies, or other inducements. Offering, giving, soliciting, or receiving any form of bribe or other improper payment is prohibited. Appropriate commissions, rebates, discounts, and allowances are customary and acceptable business inducements provided that they are approved by the University management and that they do not constitute illegal or unethical payments. Any such payments must be reasonable in value, competitively justified, properly documented, and made to the business entity to which the original agreement or invoice was made or issued. Such payments should not be made to individual Members of the University Community or agents of business entities. In addition, Members of the University Community may provide gifts, entertainment, and meals of nominal value to University customers, current and prospective business partners, and other persons when such activities have a legitimate business purpose, and are reasonable and consistent with all applicable laws.
All Members of the University Community will strive to preserve and protect the University's assets by making prudent and effective use of University resources and properly and accurately reporting its financial condition. The standards set forth below are intended to guide Members of the University Community by articulating the University's expectations as they relate to activities or behaviors which may impact the University's financial health or which reflect a reasonable and appropriate use of the assets of a nonprofit entity.
Standard 6.1 Internal ControlThe University has established control standards and procedures to ensure that assets are protected and properly used and that financial records and reports are accurate and reliable. All Members of the University Community share the responsibility for maintaining and complying with required internal controls.
Standard 6.2 Financial ReportingAll financial reports, accounting records, research reports, expense accounts, time sheets, and other documents must accurately and clearly represent the relevant facts or the true nature of a transaction. Improper or fraudulent accounting, documentation, or financial reporting is contrary to the policy of the University and may be in violation of applicable laws.
Standard 6.3 Travel and EntertainmentTravel and entertainment expenses should be consistent with each Member of the University Community's job responsibility and the University's needs and resources. It is the University's policy that a Member of the University Community should not suffer a financial loss or a financial gain as a result of business travel and entertainment. Members of the University Community are expected to exercise reasonable judgement in the use of the University's assets and to spend the University's assets as carefully as they would spend their own. Members of the University Community must also comply with University policies relating to travel and entertainment expenses.
Standard 6.4 Personal Use of University AssetsNo Member of the University Community shall convert assets of the University to personal use. All University property shall be used and business shall be conducted in a manner designed to further the University's interest rather than the personal interest of individual Members of the University Community. Members of the University Community are prohibited from the unauthorized use or taking of the University's equipment, supplies, materials, or services. Prior to engaging in any activity during working hours which will result in remuneration to Members of the University Community or the use of the University's equipment, supplies, materials, or services for personal or non-work related purposes, Members of the University Community shall obtain the approval of the appropriate business unit or other management of the University.
The University expects each person to whom this Code of Ethics applies to abide by the Principles and Standards set forth herein and to conduct the business and affairs of the University in a manner consistent with the general statement of principles set forth herein. As part of this responsibility, all Members of the University Community are expected to report any activity or practice that may violate this Code of Ethics to their supervisor, the University President, or the Confidential Hotline. Failure to abide by this Code of Ethics or the guidelines for behavior which the Code of Ethics represents may lead to disciplinary action. For alleged violations of the Code of Ethics, the University will weigh relevant facts and circumstances, including, but not limited to, the extent to which the behavior was contrary to the express language or general intent of the Code of Ethics, the egregiousness of the behavior, the employee's history with the University, and other factors which the University deems relevant. Discipline for failure to abide by the Code of Ethics may, in the University's discretion, range from oral correction to termination. Nothing in this Code of Ethics is intended to or shall be construed as providing any additional employment or contract rights to any Member of the University Community. While the University will generally attempt to communicate changes concurrent with or prior to the implementation of such changes, the University reserves the right to modify, amend or alter the Code of Ethics without notice to any Member of the University Community.